GENERAL TERMS AND CONDITIONS

1. Conclusion of the Contract, Contractual Basis, Reservations

1.1. By making a booking (registration), which can only be carried out using the booking form provided by Drive Vision, the participant submits a binding offer to Drive Vision to conclude a contract for participation in the event.

1.2. The basis of this offer is the event description issued by Drive Vision, these terms and conditions of participation/General Terms and Conditions, and the applicable legal provisions. For bookings of events that include the use of provided vehicles, there is generally no entitlement to a specific vehicle or vehicle category. All vehicle models mentioned in the event description serve as examples and do not necessarily correspond to the vehicles actually used at the event.

1.3. Local brochures, hotel brochures, and brochures from other service providers not issued by Drive Vision are not binding for Drive Vision or its performance obligations unless they have been expressly agreed with the participant as part of the event description or contractual services.

1.4. The booking form may be submitted to Drive Vision by fax, post, or email. Verbal or telephone bookings, as well as bookings made electronically (email without using the registration form, internet), are not possible.

1.5. The participant is responsible for all contractual obligations of additional participants for whom they make the booking, as for their own, provided they have expressly and separately declared this responsibility to Drive Vision.

1.6. The contract is concluded upon receipt of the written acceptance (confirmation of participation) from Drive Vision. Upon or immediately after conclusion of the contract, Drive Vision will send the participant a travel security certificate in addition to the confirmation. The number of participants is limited and allocated on a “first come, first served” basis. Drive Vision will inform participants immediately when the quota has been reached and registration can no longer be considered.

1.7. A prerequisite for holding the event is reaching the minimum number of participants specified in the event description; for the winter training format “ARCTIC DRIFT by Drive Vision” this is 8 participants. If the minimum number is not reached, Drive Vision reserves the right to cancel the event. The latest deadline for such cancellation is 7 days before the event begins; for “ARCTIC DRIFT by Drive Vision” it is 10 days.

1.8. If the content of Drive Vision’s acceptance differs from the booking, this constitutes a new offer by Drive Vision, to which it is bound for ten days. The contract is concluded based on this new offer if the participant accepts it within this period.

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2. Contracts with Business Customers

2.1. If the contract is concluded not with the participant(s) but with a commercial client, only this contractual partner is the debtor toward Drive Vision. This also applies to reimbursement of expenses and costs under section 3.7, in particular cancellation fees.

2.2. In such cases, participants have the status of beneficiaries under a contract for the benefit of third parties. The commercial client has the right to book and cancel the event for the participant.

2.3. Invoices, including those issued to entrepreneurs within the meaning of § 14 BGB, do not show VAT separately, as all services are subject to margin taxation for travel services under § 25 UStG.

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3. Payment Terms

3.1. Payments toward the total travel price before completion of the trip may only be required against issuance of a security certificate in accordance with § 651k (3) BGB. For all events, deposits or advance payments are generally required, provided such certificate has been issued and it is foreseeable that the event will take place.

A deposit of 20% of the participation price is due upon registration and payable after receipt of the invoice.
The remaining balance must be paid in time so that it is received by Drive Vision 30 days before the event, quoting the invoice number. Payments can be made via bank transfer.

For bookings made 30 days or less before the event, Drive Vision may demand full payment immediately.
For the winter training format “ARCTIC DRIFT by Drive Vision,” full prepayment (100%) is required by November 30 of the previous year.

3.2. Failure to pay does not affect the validity of the contract. However, no entitlement to services exists without full payment, unless statutory or contractual rights of retention apply.

3.3. Payments must be made exclusively in euros.

3.4. Payments from abroad must be free of charges for Drive Vision.

3.5. Invoices are generally issued under margin taxation (§ 25 UStG), meaning VAT is not shown separately. The stated price is a gross amount, and input tax deduction is not possible.

3.6. The participant is in default without reminder if payment is not made within 14 days of due date and receipt of invoice (applies to consumers only if stated in the invoice).

3.7. Costs not included in the contract (e.g., transfers, additional nights, meals, reservations) may be advanced by Drive Vision and invoiced afterward as reimbursement. Participants cannot raise objections based on their relationship with the service provider.

3.8. If payment is not made in time, Drive Vision may withdraw from the contract and charge cancellation fees (section 7.3), provided the event could have taken place.

3.9. For events involving provided vehicles, insurance coverage includes liability and comprehensive insurance with a deductible of €5,000 per claim. A deposit of €3,000 must be paid.
Different rules apply for specific formats:

• “Drive Vision Winter Sporting”: €10,000 deductible

• “ARCTIC DRIFT by Drive Vision” (Finland): €4,000 deductible; no insurance coverage applies

4. Nature of Events, Participation Requirements

4.1. The nature of the event corresponds to the description provided before registration. Events on racetracks are safety and driver training sessions on closed circuits (except touring events on public roads).

4.2. Events aim to improve driving skills, not achieve top speeds. Minimum age is 18; for certain touring events with provided vehicles, minimum age is 21 and a valid driver’s license held for at least one year is required.

4.3. Accompanying persons must be at least 16 years old and may not drive vehicles.

4.4. Pets are not allowed.

4.5. Objectives include improving driving skills, vehicle control, safety awareness, and technical knowledge.

4.6. Additional conditions apply for ice buggy and snowmobile activities (e.g., valid license, no pregnancy, liability up to €2,500, compliance with laws).

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5. Transport Services to/from the Event Location, Changes to Services

5.1. As a rule, Drive Vision events do not include transportation from the participant’s residence, business location, or other place of stay to the event location and back.

5.2. Drive Vision does not act as a travel agent for such transport services.

5.3. Changes to contractual services after conclusion of the contract are permitted if they are necessary, not made in bad faith, and do not significantly alter the overall nature of the event.

5.4. Warranty claims remain unaffected if modified services are defective.

5.5. Drive Vision must inform participants immediately of any significant changes.

5.6. In the case of a significant change to a key service, the participant may withdraw free of charge or request participation in an equivalent event, if available. The participant must assert these rights without delay.

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6. Price Increases

Drive Vision reserves the right to increase the agreed price in case of increased transportation costs, fees (e.g. port or airport charges), or exchange rate changes.

6.1. If transport costs increase:

• (a) For seat-based increases, the full increase may be charged.

• (b) Otherwise, additional costs are divided among seats and charged proportionally.

6.2. Increased fees (e.g. port/airport) may be passed on proportionally.

6.3. Exchange rate changes may also lead to proportional price increases.

6.4. Price increases are only allowed if:

• more than 4 months lie between booking and event, and

• the cause was not foreseeable at the time of booking.

6.5. Participants must be informed immediately. Increases are only valid up to 21 days before the event. If the increase exceeds 5%, participants may withdraw free of charge or request an equivalent event.

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7. Withdrawal by the Participant / Cancellation Fees

7.1. Participants may withdraw at any time before the event. Withdrawal must be declared to Drive Vision (written form recommended).

7.2. In case of withdrawal or non-attendance, Drive Vision loses the claim to the participation fee but may claim reasonable compensation.

7.3. Force majeure: Both parties may terminate the contract if unforeseeable circumstances significantly hinder or endanger the event. Drive Vision may deduct incurred expenses.

7.4. Cancellation fees:

• Upon booking: 50%

• 30–14 days before event: 80%

• Last 13 days / no-show: 100%

For “ARCTIC DRIFT”:

• Upon booking: 50%

• 90–31 days before: 80%

• Last 30 days / no-show: 100%

7.5. Participants may prove lower actual costs.

7.6. Drive Vision may claim higher compensation if proven.

7.7. Participants may nominate a substitute person, subject to approval.

7.8. Bad weather usually does not justify cancellation unless safety is at risk. No refund for already incurred costs.

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8. Rebookings

8.1. No entitlement to rebooking exists, but it may be granted by agreement.

8.2. Later rebooking requests may require cancellation and rebooking under section 7 conditions.

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9. Unused Services

No refund is granted if services are not used for reasons attributable to the participant. Drive Vision will attempt to recover savings from providers where possible.

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10. Termination for Conduct-Related Reasons

10.1. Participants may be excluded if they fail to follow instructions or endanger safety. No refund will be given.

10.2. Drive Vision may terminate the contract without notice in case of serious misconduct. The participation fee remains payable, minus saved expenses.

11. General Obligations of the Participant

• 11.1. Travel to/from the event must be organized and paid by the participant.

• 11.2. Documents must be checked for accuracy.

• 11.3. Defects must be reported immediately.

• 11.4. Contact details of local representatives will be provided.

• 11.5. If no representative is available, issues must be reported directly to Drive Vision.

• 11.6. Claims are not lost if failure to report is not the participant’s fault.

• 11.7. Representatives cannot acknowledge claims.

• 11.8. Contract termination is possible in case of significant defects after setting a deadline for remedy.

12. Special Obligations of the Participant

Includes:

• Valid driver’s license requirements (EU or international)

• Minimum age rules

• Responsibility for own health and driving ability

• Ensuring vehicle safety (if own vehicle used)

• Mandatory safety rules (seat belts, no alcohol/drugs, follow instructions, no phone use, etc.)

• Compliance with traffic laws

• Proper handling of provided vehicles

• Separate vehicle usage agreement required

13. Insurance and Recourse

13.1. Participation is at own risk (liability waiver applies to all driving events).

13.2. Liability waiver must be signed before the event.

13.3. Damage caused by the participant must be reported and paid.

13.4. Traffic regulations apply on the entire site.

13.5. Participants are advised to obtain insurance (health, accident, liability, cancellation).

13.6. Participants must check their own vehicle insurance coverage.

13.7. Drive Vision may claim recourse in case of negligent behavior.

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14. Limitation of Liability

• Liability limited to intent and gross negligence (exceptions for injury, key obligations)

• Compensation capped at three times the travel price

• Additional legal limitations may apply

• Property damage limited to €4,100 unless higher price applies

• Limitation period for certain claims: 1 year

Drive Vision is not liable for third-party services unless directly responsible.

No liability for COVID-19 or similar infection consequences.

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15. Exclusion of Claims and Limitation Period

• Claims expire after 2 years

• Must be asserted within 1 month after event end

• Exceptions apply if delay not the participant’s fault

16. Passport, Visa, and Health Regulations

Participants are responsible for:

• Compliance with entry and health requirements

• Obtaining documents and vaccinations

• Any resulting disadvantages if requirements are not met

17. Photo/Video Recordings & Contact

• Recordings may only be used privately

• Participants consent to use by Drive Vision for marketing

• Consent can be withdrawn

• Participants agree to be contacted for marketing purposes (revocable)

18. Applicable Law and Jurisdiction

• German law applies

• Jurisdiction is Drive Vision’s registered office unless otherwise required by law

19. Data Protection

• Personal data is processed in accordance with German law

• Only necessary data is collected

• Participants consent to processing

• Reference to privacy policy: www.drive-vision.de/datenschutz

Organizer and contractual partner:
Drive Vision GmbH
Seestraße 4
D-71563 Affalterbach